Workflow Coordinator (Contracts/Value Analysis)
Salem, OR, US
Administrative / Clerical Support
Full Time
Job ID: #10858
Location Site: Salem Hospital Main Campus
Department: SH Contracts and Value Analysis
Position Type: Full Time
Start Time: 8:00
Pioneering healthcare since 1896, Salem Health is a top workplace offering highly competitive pay where you can make a difference in the lives of those in the community where you live. Through incorporation of Lean driven principles, staff are able effect change in the organization to solve problems, and drive continuous improvement.
As an employer of choice, we are devoted to assuring that we provide a safe, healthy, and patient-centric workplace, while keeping staff wellbeing and satisfaction top of mind.
We invite you to learn more about our wonderful community: There’s something about Salem, Oregon!
Your Role With Us:
- Coordinates projects as determined by leadership; Assists in the coordination and tracking of projects from conception to completion, monitoring scope, schedule, and goals. Interacts frequently with manager and director to assess situations/requests and follow-up appropriately.
- Utilizes creative thinking and acquired knowledge to assist managers in decision making process; Conducts independent research and data collection as needed to support projects.
- Develops and maintains the infrastructure needed to support department goals; Completes assigned work with a multi-functional, multi-organizational team by researching issues, summarizing information, and working with relevant stakeholders to achieve project goals.
- Department Administrative Support; Serves the team for administrative duties as needed: memos, reports, filing, telephone coordination, ordering supplies, meetings (includes scheduling, set up, facilitation, obtaining necessary resources, minutes), onboarding support, department communications, EOP updates, mail, travel coordination and reimbursement, purchasing assistance and additional administrative support, as required.
- Track and follow-up on all Purchase Orders, Invoices, and new contracts to completion; Assists sending out Blanket and Standing Purchase Order renewal notifications, maintain tracking log; Assign contract numbers to new contracts.
- Document and upload completed contracts; Gather processing data through analysis, reporting, and presentations, as required; HIPAA BAA agreement tracking and storage; Renewal notices, review and process simple amendments, addendums or statements of work; Receives and routes Procurement Card bill and supporting documentation to A/P.
- Coach 1:1 with new and contracted employees, serve as a resource for additional assistance.
- Lead implementation of revised processes and workflows; Coordinate RFI, RFQ, RFP activities up to the vendor selection phase, including drafting and creating applicable documents.
- Lead, support and participate in Kaizen work Quick & Easy Cards, Board/Tracker, Visibility Wall, Sustain and Operate Board, Huddle Participation, etc.
Total Rewards Offerings:
Salem Health's comprehensive benefits package prioritizes your mental and physical health, financial stability, family obligations and professional growth.
- Relocation assistance available for qualified positions
- Full comprehensive medical, dental, and vision plans
- Basic and voluntary life insurance
- Short and long-term disability
- Live Well Wellness Program
- Employee Assistance Program (EAP)
- 401(K) retirement plan with employer contributions.
- Generous paid time off (PTO) accrual and holiday pay
- Onsite fitness center with 24/7 badge access
- Education assistance program
- Public service loan forgiveness (PSLF) eligible employer https://studentaid.gov/
- Food and drink discounts in the cafeteria
- Impressive discounts offered by Nike, Adidas, Carhartt and others
Background/Expertise:
- High School Diploma or GED Equivalent required; Bachelor's Degree preferred.
- Three (3) years demonstrated successful experience in roles requiring project coordination and business and/or administrative support required; One (1) year experience in Contracting/Procurement Office preferred.
- One (1) year healthcare experience preferred; Project Management Certification preferred.
- Ability to work with a high degree of independence, and assess when to involve others.
- Advanced skills with Microsoft Office Suite; Ability to work and communicate effectively with multiple levels of the organization; Excellent attention to detail and follow through.
- Creative problem-solving capability; Excellent skills in verbal and written communication; Highly organized and efficient with ability to track and manage multiple projects and to effectively prioritize.
Salem Health Hospitals and Clinics is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, gender, gender identity, sexual orientation, age, national origin, disability, veteran status, genetic information, or any other status or condition protected by law.
Salem Health Hospitals and Clinics is committed to providing access, equal opportunity and reasonable accommodation for applicants. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact my.recruiter@salemhealth.org
Location Site: Salem Hospital Main Campus
Department: SH Contracts and Value Analysis
Position Type: Full Time
Start Time: 8:00
Pioneering healthcare since 1896, Salem Health is a top workplace offering highly competitive pay where you can make a difference in the lives of those in the community where you live. Through incorporation of Lean driven principles, staff are able effect change in the organization to solve problems, and drive continuous improvement.
As an employer of choice, we are devoted to assuring that we provide a safe, healthy, and patient-centric workplace, while keeping staff wellbeing and satisfaction top of mind.
We invite you to learn more about our wonderful community: There’s something about Salem, Oregon!
Your Role With Us:
- Coordinates projects as determined by leadership; Assists in the coordination and tracking of projects from conception to completion, monitoring scope, schedule, and goals. Interacts frequently with manager and director to assess situations/requests and follow-up appropriately.
- Utilizes creative thinking and acquired knowledge to assist managers in decision making process; Conducts independent research and data collection as needed to support projects.
- Develops and maintains the infrastructure needed to support department goals; Completes assigned work with a multi-functional, multi-organizational team by researching issues, summarizing information, and working with relevant stakeholders to achieve project goals.
- Department Administrative Support; Serves the team for administrative duties as needed: memos, reports, filing, telephone coordination, ordering supplies, meetings (includes scheduling, set up, facilitation, obtaining necessary resources, minutes), onboarding support, department communications, EOP updates, mail, travel coordination and reimbursement, purchasing assistance and additional administrative support, as required.
- Track and follow-up on all Purchase Orders, Invoices, and new contracts to completion; Assists sending out Blanket and Standing Purchase Order renewal notifications, maintain tracking log; Assign contract numbers to new contracts.
- Document and upload completed contracts; Gather processing data through analysis, reporting, and presentations, as required; HIPAA BAA agreement tracking and storage; Renewal notices, review and process simple amendments, addendums or statements of work; Receives and routes Procurement Card bill and supporting documentation to A/P.
- Coach 1:1 with new and contracted employees, serve as a resource for additional assistance.
- Lead implementation of revised processes and workflows; Coordinate RFI, RFQ, RFP activities up to the vendor selection phase, including drafting and creating applicable documents.
- Lead, support and participate in Kaizen work Quick & Easy Cards, Board/Tracker, Visibility Wall, Sustain and Operate Board, Huddle Participation, etc.
Total Rewards Offerings:
Salem Health's comprehensive benefits package prioritizes your mental and physical health, financial stability, family obligations and professional growth.
- Relocation assistance available for qualified positions
- Full comprehensive medical, dental, and vision plans
- Basic and voluntary life insurance
- Short and long-term disability
- Live Well Wellness Program
- Employee Assistance Program (EAP)
- 401(K) retirement plan with employer contributions.
- Generous paid time off (PTO) accrual and holiday pay
- Onsite fitness center with 24/7 badge access
- Education assistance program
- Public service loan forgiveness (PSLF) eligible employer https://studentaid.gov/
- Food and drink discounts in the cafeteria
- Impressive discounts offered by Nike, Adidas, Carhartt and others
Background/Expertise:
- High School Diploma or GED Equivalent required; Bachelor's Degree preferred.
- Three (3) years demonstrated successful experience in roles requiring project coordination and business and/or administrative support required; One (1) year experience in Contracting/Procurement Office preferred.
- One (1) year healthcare experience preferred; Project Management Certification preferred.
- Ability to work with a high degree of independence, and assess when to involve others.
- Advanced skills with Microsoft Office Suite; Ability to work and communicate effectively with multiple levels of the organization; Excellent attention to detail and follow through.
- Creative problem-solving capability; Excellent skills in verbal and written communication; Highly organized and efficient with ability to track and manage multiple projects and to effectively prioritize.
Salem Health Hospitals and Clinics is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, gender, gender identity, sexual orientation, age, national origin, disability, veteran status, genetic information, or any other status or condition protected by law.
Salem Health Hospitals and Clinics is committed to providing access, equal opportunity and reasonable accommodation for applicants. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact my.recruiter@salemhealth.org
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Career exploration program
Whatever your background or career aspirations, there’s a place for you at Salem Health. And our Career Exploration Program can help you identify the ideal opportunity to pursue. The Program allows you to work alongside a healthcare professional as you gain insight into a fulfilling hospital career.
Nursing
Since 2010, Salem Hospital has continuously achieved Magnet™-designation – the gold standard for nursing excellence. Only eight percent of all hospitals achieve this prestigious distinction.
We’ve been able to do this by maintaining a nursing culture that is defined by:
- Consistent teamwork and collaboration
- Exemplary resources to support clinical nurses
- Engaged and inspiring leadership
- A focus on well-being, resilience, diversity, equity, and inclusion
- Strong professional development opportunities
- Pride in delivering quality-of-care that exceeds national norms
- An empowering professional governance structure and professional practice model
- New grad residency support, preceptorship, and mentoring
- Open and transparent strategy alignment
- Feedback is encouraged, valued and incorporated from the staff at all levels.
- Partnerships with community organizations that support improved patient outcomes
If you’re looking for a setting where you can achieve your highest potential as a nurse, we invite you to join us. We welcome all nurses, including those from outside of the United States. At Salem Health, you can experience an inclusive culture that values and rewards your unique qualities and background.
RN residency program
Begin your journey from student nurse to confident practitioner with our RN Residency Program. The program features a combination of didactic lessons, simulation, and track-specific class options. It begins with orientation and training and proceeds to preceptorship and mentorship. Through the program, you will gain clinical expertise as well as valuable professional skills such as communication and critical thinking.
Certified nursing assistants
As a certified nursing assistant (CNA), your contributions are absolutely crucial. You will provide compassionate reassurance and vital patient support in order to ensure our patients receive the highest quality care possible. You will receive competitive compensation as you provide patients with physical care and emotional support. We seek empathetic, and non-judgmental individuals with a sincere passion for elevating others’ lives.
Postgraduate year 1 pharmacy residency program
The Salem Health Postgraduate Year 1 (PGY1) Residency Program enhances your PharmD education as you develop your clinical expertise in the medication-related care of patients with a wide range of conditions. The program will be eligible for board certification, and eligible for postgraduate year 2 (PGY2) pharmacy residency training. Upon completion of the Salem Health PGY1 residency, we believe you will be a confident and highly capable general practitioner, and well-prepared for the next step in your career.
We will meet you wherever you are on your career journey, and walk with you to your destination
There are over 900 unique positions to choose from at Salem Health. Whatever your background or your professional and personal aspirations, we offer an inclusive learning environment where you can achieve your highest potential in a career that grows with you. And, we’ll help you along the way with perks like tuition reimbursement and certification bonuses.
With so many options, why work anywhere else?
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